Flat Rate Pricing Software

The only field service platform built around flat rate from day one.

Most field service platforms treat flat rate as an afterthought — a tab buried in settings that's hard to update and harder to use in the field. We built Fieldsoft Plus around flat rate from day one, because that's how the trades actually work — and we know, because we came from there.

Works for plumbing, electrical, HVAC & more Direct QuickBooks sync Good-better-best pricing built in Update once, flows everywhere

What field service software has a built-in flat rate price book for fast quoting?

Fieldsoft Plus does. The flat rate price book is built directly into the software, so technicians can pull up your company's prices and present a professional quote on-site in seconds, without calling the office or switching apps. Update a price once and it's live for every tech instantly, and finished jobs invoice straight into QuickBooks. It's built for plumbing, HVAC, electrical, appliance repair, and other trade businesses.

What Is Flat Rate Pricing?

Stop billing by the hour.
Start charging what the job is worth.

Flat rate pricing means charging a fixed, pre-set price for each job — regardless of how long it takes. A drain cleaning is $385. A water heater replacement is $1,240. The customer knows the price before you turn a wrench. No surprises, no arguments, no chargebacks.

Compare that to time and material billing, where a slow tech costs you money and a fast tech leaves revenue on the table. Flat rate fixes both problems simultaneously.

Why the best trade businesses use flat rate

Your most experienced technician can complete a job in half the time of a new hire. Under time-and-material, you get paid less for better work. Under flat rate, efficiency is rewarded — your business earns the same revenue while your best techs build more capacity in a day.

Customers also prefer it. Upfront pricing eliminates the anxiety of watching the clock and builds trust before work even begins. That trust turns into reviews, referrals, and repeat business.

Why most software gets flat rate wrong

Most field service platforms bolt flat rate pricing on as an afterthought — a feature buried in settings that's hard to update and harder to use in the field. Fieldsoft Plus was architected around the price book from day one, because we built it the way we always wished our own software worked when we were in the trades ourselves.

Sample Price Book — Plumbing
Water Heater — 40 Gal Replace$1,240
Drain Cleaning — Main Line$385
Toilet Rebuild — Complete$295
Faucet Install — Standard$210
Leak Detection$165
Diagnostic / Service Call$89
Every technician quotes from the same price book. Update a price once and it's live across your entire operation instantly.
How to Build a Flat Rate Price Book

Six steps to a price book
that protects your margins.

Whether you're switching from time-and-material or starting fresh, here's the exact framework used by profitable trade businesses across the country.

01

Calculate your true hourly cost

Add up all costs — wages, benefits, truck, insurance, tools, overhead, and target profit. Divide by annual billable hours. This is your real floor — never go below it.

02

List every job type you perform

Write out every service you offer, grouped by category. Don't skip the edge cases — a complete price book prevents awkward on-site pricing conversations.

03

Estimate time per job honestly

For each job, estimate average completion time including setup and cleanup. Be honest — underestimating is the #1 reason flat rate hurts instead of helps.

04

Add material costs with markup

Calculate average material cost per job. Add a 20-40% markup to cover procurement time, carrying costs, and waste. Materials should contribute to profit, not just break even.

05

Build good-better-best tiers

Where possible, offer three options at three price points. Customers often choose the middle tier — and having a premium option increases your average ticket significantly.

06

Load it into Fieldsoft Plus

Enter your price book once. Every tech gets instant access on their device, quotes are consistent across your whole team, and updates happen in seconds — not days.

What's Included

Everything you need for
flat rate, built right in.

Every flat rate feature is included in Fieldsoft Plus — no add-ons, no enterprise tiers, no surprises.

Flat Rate Price Book Builder

Build your complete price book by trade, category, and job type. Organized, searchable, and always up to date.

Good-Better-Best Pricing Tiers

Present three options to every customer. Let them choose their level — and watch your average ticket climb.

Instant Price Book Updates

Change a price once and it flows to every technician, every device, every quote — immediately. No syncing, no delays.

Field Quote Presentation

Techs present professional flat rate options directly to the customer on-site. Clean, clear, and built to close.

Direct QuickBooks Sync

Close a flat rate job and the invoice pushes straight into QuickBooks. No re-entry, no errors, no delays.

Multi-Trade Price Book Support

Run separate price books for plumbing, electrical, HVAC, and more — all inside one account, perfectly organized.

Built by People Who Used It

100% of our team came from the trades. We built flat rate the way we always wished it worked when we were in the field.

Flat Rate Revenue Reporting

See which jobs, techs, and price tiers are driving the most revenue. Know your numbers without digging for them.

Frequently Asked Questions

Everything you need to know
about flat rate pricing.

Real questions from trade business owners making the switch.

What is flat-rate pricing software for service contractors?

Flat-rate pricing software helps service contractors establish consistent, upfront prices for common repairs, installations, and maintenance services instead of calculating labor and material charges from scratch on every job.

Fieldsoft Plus includes a built-in flat-rate price book that allows plumbing, HVAC, electrical, appliance repair, and other service businesses to organize their pricing in one centralized system. Technicians can access your company's established rates directly in the field, helping them provide professional estimates without repeatedly calling the office for pricing information.

What makes Fieldsoft Plus different is that flat-rate pricing isn't an additional application or complicated add-on. It's built directly into the platform alongside scheduling, customer management, estimating, invoicing, and QuickBooks integration.

Developed by people with firsthand experience in the trades, Fieldsoft Plus helps contractors take the guesswork out of pricing while keeping their entire service operation connected.

Is flat-rate pricing better than hourly or time-and-material billing?

Flat-rate pricing can be a better option for service contractors because it gives customers a clear price before work begins while allowing businesses to earn more from efficient service.

With hourly or time-and-material billing, the final price depends on how long the job takes and the materials used. Flat-rate pricing establishes the price upfront, making costs more predictable for customers and helping contractors avoid undercharging simply because an experienced technician completes a repair quickly.

Fieldsoft Plus makes transitioning to flat-rate pricing easier with customizable price books that keep your company's established rates accessible to every technician.

Whether you're replacing a water heater, repairing an air conditioner, or installing an electrical fixture, your team can confidently present consistent prices based on your business's actual costs.

For larger projects or jobs with unpredictable requirements, time-and-material billing may still make sense. Fieldsoft Plus helps contractors standardize pricing for the repeatable services where flat-rate pricing works best.

How do contractors calculate profitable flat-rate service prices?

Profitable flat-rate pricing starts with understanding the true cost of performing each service, including technician wages, payroll expenses, vehicle costs, insurance, overhead, materials, and your desired profit margin.

Contractors should calculate their actual cost per billable hour, estimate the labor required for each service, account for material costs and applicable markups, and establish a price that supports their profitability goals.

Fieldsoft Plus simplifies this process with a flat-rate price book builder and a free interactive pricing calculator designed specifically for service businesses.

Instead of guessing what to charge, contractors can use the calculator to estimate their required hourly selling rate and develop flat-rate prices for common jobs.

Once your pricing is established, Fieldsoft Plus allows you to organize those rates into a centralized price book that your technicians can reference in the field.

This helps reduce underpricing, maintain consistent estimates, and give business owners greater control over their margins.

How do I create a flat-rate price book for my plumbing, HVAC, or electrical business?

Creating a flat-rate price book starts with identifying your most common services and calculating what each job needs to cost to cover labor, materials, overhead, and your desired profit.

For example, a plumbing company might organize pricing for drain cleaning, fixture replacements, and water heater installations. HVAC contractors can create categories for diagnostics, repairs, maintenance, and equipment replacements, while electrical companies can organize pricing for outlets, panels, lighting, and installations.

Fieldsoft Plus includes a customizable flat-rate price book builder that allows contractors to organize services by trade, category, and job type.

Your business controls its pricing, and updates can be made centrally so technicians have access to the latest established rates.

Rather than maintaining spreadsheets, printed price lists, or separate estimating applications, Fieldsoft Plus keeps your price book connected to your estimates and invoicing.

This makes it easier to introduce flat-rate pricing, update prices as costs change, and maintain consistency as your company grows.

Can flat-rate pricing software automatically keep technician quotes consistent?

Yes! Flat-rate pricing software helps contractors maintain consistent estimates by giving every technician access to the same company-approved pricing.

Fieldsoft Plus uses a centralized flat-rate price book that allows business owners to establish and update service prices across their entire operation. When your company changes the price of a repair, installation, or maintenance service, that update becomes available to your technicians without requiring everyone to maintain separate price lists.

Whether you're managing two service trucks or a growing team of technicians, Fieldsoft Plus helps ensure customers receive consistent pricing for the same services.

This reduces guesswork, limits unauthorized pricing differences, and allows your employees to focus on explaining the work rather than calculating charges on the spot.

For business owners, consistent pricing also makes it easier to evaluate job performance, protect profit margins, and maintain greater control over their service operations.

Can contractors offer good-better-best estimates using flat-rate pricing?

Yes. Good-better-best pricing allows service contractors to present customers with multiple repair, replacement, or installation options at different price points.

Fieldsoft Plus includes built-in good-better-best pricing tools that help technicians present professional service options directly from the jobsite.

For example, an HVAC technician might offer a standard repair, a more comprehensive repair package, or a complete equipment replacement. A plumbing contractor could present several fixture replacement options with different features and warranties.

Instead of presenting customers with only one solution, your technicians can explain the available options and allow customers to choose what best fits their needs and budget.

Because Fieldsoft Plus connects these options to your company's flat-rate price book, technicians can present consistent pricing without creating separate estimates from scratch.

This approach helps contractors improve pricing transparency, build customer confidence, and create opportunities for higher-value services when appropriate.

Does flat-rate pricing software integrate with QuickBooks and invoicing?

Yes. Fieldsoft Plus combines flat-rate pricing, estimating, invoicing, and QuickBooks integration within one connected service management platform.

When a technician uses Fieldsoft Plus to prepare a flat-rate estimate and create an invoice, the invoice information can synchronize directly with QuickBooks, eliminating the need to manually reenter the same billing details into your accounting system.

Whether your company performs plumbing repairs, HVAC maintenance, electrical installations, or appliance servicing, Fieldsoft Plus keeps your established service pricing connected to the jobs your technicians complete.

Unlike standalone price book applications that may require additional software for scheduling, customer management, and invoicing, Fieldsoft Plus brings those essential operations together in one place.

This helps contractors reduce duplicate data entry, minimize administrative work, and maintain a more organized billing process.

With Fieldsoft Plus, your technicians can focus on completing service calls while your office spends less time catching up on paperwork.

How long does it take to build a flat rate price book?

A basic price book covering your most common 20-30 jobs can typically be built in a few hours. Our onboarding team helps you set it up during your initial setup, and we provide starter templates for plumbing, electrical, HVAC, and appliance repair to get you started quickly.

Free Interactive Tool

Build your flat rate
price book right here.

No email required. No download. Enter your business costs below and instantly see what you should be charging for every job. Built by tradespeople who've done this for real.

01
Your Business Costs
Enter your annual costs. These numbers never leave your browser — nothing is stored or sent anywhere.
Labor
$
%
Vehicle & Equipment
$
$
$
Overhead
$
$
Time & Profit
hrs
wks
%
Total Annual Cost
—
Annual Billable Hours
—
Your Minimum Hourly Rate
—
How your minimum hourly rate is calculated: All annual costs divided by billable hours gives break-even cost per hour. That's then divided by (1 − 20%) to protect your profit margin. This rate is your floor — job prices below multiply it directly by time. Margin is not added again.
— ÷ — = — ÷ (1 − 20%) = —
02
Your Flat Rate Price Book
Based on your hourly rate above, here are suggested flat rate prices for common jobs. Edit any field to customize for your market.
Job Description Est. Time Materials Flat Rate Price
Price = (hourly rate × hours) + materials with 30% markup, rounded up to the nearest $5. Your profit margin is already in the hourly rate — it is not applied again here.
Ready to use this in the field?

Load your price book into Fieldsoft Plus and every tech quotes from the same rates — instantly, from anywhere.

Your prices stay consistent, your margins stay protected, and your invoices sync straight to QuickBooks. That's management at a glance.

See It Live — Book a Free Demo
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Ready to See It?

See flat rate pricing
the way it should work.

Schedule a free demo and we'll walk you through the flat rate price book builder, show you how techs quote in the field, and set up your first price book together.

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